Automation · Importers · Foreign Trade · Customs
🤖

Tess — Specialized Foreign Trade Agent

Kibans AI · Foreign Trade
Active · Monitoring shipments

One error in customs documentation
can cost you
thousands of dollars.

Kibans automates the validation of your customs documents, proforma generation, and stock control. With Tess, our specialized Foreign Trade agent, your operation runs without friction and without human errors.

Meet Tess Chat on WhatsApp

Free first call · Implementation in 2-3 weeks · No minimum contract

↑ Live demo of Tess detecting document errors before customs clearance.

Compatible with customs agencies, SIMI/SEDI tracking
Suppliers from China, USA, Europe, Brazil
Implementation in 2-3 weeks
Tess agent specialized in Foreign Trade
Free discovery call
Real comparison

Without Kibans vs. With Kibans

This is what changes when Tess takes over your foreign trade operation.

Process ❌ Without Kibans ✦ With Tess · Kibans
Foreign trade document validation Manual (human eye) Tess validates 100% automatically
Sales proformas Copy-paste from Excel to Word Generated in 30 seconds
Shipment tracking Manual query on shipping lines Automatic WhatsApp alerts
Imported stock control Outdated Excel Automatic replenishment prediction
Cost calculation (tariffs + freight) Manual spreadsheet Integrated automatic calculator
Customer status updates Salesperson calls WhatsApp bot responds 24/7
Document archiving Physical folders or chaotic Drive Automatic indexing by shipment
Operation reports Don't exist or arrive late Real-time dashboard

✦ Tess works on top of your existing operation — you replace nothing, you add intelligence.

Use cases

What type of importer is Tess for?

For any company that imports and loses hours on documentation, errors, and manual tracking. In particular:

Irrigation products

Tess validates commercial invoices from Chinese suppliers, cross-checks data with the packing list, and alerts inconsistencies before customs clearance.

Industrial hardware

Automatic stock control by item, replenishment prediction based on sales history and vessel transit times.

Auto parts & spare parts

Automatic quotes to clients with tariff, freight, and margin calculation, generated in seconds from an Excel template.

Textile & apparel

Shipment tracking with automatic WhatsApp alerts when there are ETA changes or route deviations.

Food & beverage

Management of certificates of origin, phytosanitary certificates, and import permits with automatic expiration reminders.

Any importer

If your team spends more than 3 hours per day copying data between PDFs, Excel files, and emails, Kibans automates it.

Results with Tess

What our importers see

Real numbers from operations automated with Tess in foreign trade companies.

0
Documentary errors in customs clearances
79h
Saved per month in foreign trade administration
30s
To generate a complete proforma
-40%
Downtime from containers stuck at customs
The Process

How we implement Tess in your company

1

Foreign Trade Operation Audit

We review the documents you handle and where errors occur: which inconsistencies appear most, how much time your team wastes, and which processes are most critical.

2

Tess Configuration

The agent learns your specific operation: regular suppliers, tariff positions, transit routes, and document formats from each origin.

3

Document Integration

We connect with your Drive, email, and management system (Tango, SAP, or Excel). Tess starts processing real documents in a secure environment.

4

Validation with Real Shipments

Tess works in parallel with your team until everyone trusts her. We validate results with real customs clearances before granting full autonomy.

5

Full Autonomy

Tess operates independently and only escalates to humans in exceptional cases. Your team focuses on strategic decisions, not operational tasks.

What you gain by activating Tess

Typical results in the first 30 days of operation.

100%
Documents validated before reaching the customs broker
-79h
Per month in foreign trade administrative tasks
-40%
Downtime from customs delays
24/7
Customer responses on order status
Frequently Asked Questions

What everyone asks before activating Tess

Does Tess replace my customs broker?
No. Tess empowers the customs broker. It detects errors before they reach the broker, saving time and correction costs. The broker still makes regulatory decisions — Tess eliminates the operational work that delays them.
What types of documents does Tess work with?
Commercial Invoice, Packing List, Bill of Lading, Certificates of Origin, DJVs, and more. Tess can be trained for any format — including non-standard formats from Asian factories or multilingual documents.
Does it work if I import directly from China?
Yes. Tess knows Chinese documentation formats, including the most common inconsistencies in factories with low commercial English proficiency. It detects errors in consignee name, quantities, weights, and descriptions before they reach customs.
How does it integrate with my management system?
Compatible with Tango, SAP, or advanced Excel. If you don't have a system, Tess can be the system: it organizes your operation, archives documents, and generates reports from scratch without any prior software.
What about SIMI/SEDI and import licenses?
Tess can track SIMI/SEDI status and alert when a license is about to expire or needs renewal. It also records approval dates to cross-check against shipment arrival dates.
How long until I see results?
The first results (fewer errors, faster proformas) are visible in the first week of operation. Tess's full autonomy is reached in 2-3 weeks, after validating with real shipments alongside your team.
App Development

Your import operation,
in the palm of your hand.

We develop the management app for your import company: real-time stock, quotes from your phone, shipment status, and documentation. All in your brand.

Real-Time Stock

Your field sales rep checks available stock before committing to a delivery. Search by name, code, or description — Tess finds the item in seconds.

Quotes from Your Phone

The salesperson builds a complete quote from the app — with crossed stock, updated prices, and applied margin — and sends it directly to the client via WhatsApp or email.

Shipment Tracking

Status of each container, updated ETA, route change alerts, and document checklist per shipment. All accessible from your phone, without logging into 10 shipping websites.

iOS App Store Android Play Store Web App (PWA)

For your field sales team and your office operation.

The app works for both the salesperson visiting clients in the field and the foreign trade team that needs visibility of the complete operation. One system, two uses.

4-8
weeks of development
Next step

Try Tess on your next import.

Free first call. In 30 minutes we analyze your foreign trade operation, identify the most costly errors, and show you how Tess eliminates them. No pressure, no commitment.

Let's Talk About Your Business Message on WhatsApp

Or email us at hello@kibans.com — we respond the same day.