This is how operations look for a services company today — and how they look after implementing Kibans.
| Process | ❌ Without Kibans | ✦ With Kibans |
|---|---|---|
| Scheduling the first meeting | Back-and-forth emails searching for a time | Automatic 24/7 booking page |
| Sending commercial proposal | Manual drafting in Word, copy-paste | Proposal generated in seconds from template |
| Contract signing | Printed PDF or sent by email | Online digital signature in one click |
| New client onboarding | Manual emails asking for files and access one by one | Automatic portal with guided checklist |
| Recurring billing | Manual every month, risk of forgetting | Automatic charge on due date + receipt |
| Project tracking | Weekly status meetings | Automatic dashboard with updates |
| After-hours support | No response until Monday | Bot answers FAQs 24/7 |
| Renewal reminders | Forgotten or arrive late | Automatic sequence 30/15/7 days before |
✦ Kibans connects to your current systems. You don't replace anything, you add operational intelligence.
For any company where professional time is the primary asset and administrative tasks consume it. Particularly:
Automated onboarding for new projects: digital contract, access to shared workspace, kickoff call scheduled — all before the engagement begins.
Proposals automatically generated from client briefings. Monthly reports sent on their own. Recurring billing without anyone having to remember.
Initial consultation scheduling, automatic delivery of required documentation to the client, and reminders for procedural deadlines.
Automatic reminders of tax deadlines to clients, automatic monthly document collection, and recurring fee billing.
Automated briefing at project start, step-by-step approval tracking, and delivery of files with client receipt confirmation.
Automatic coordination of interviews with candidates, schedule confirmations with clients, and search progress reports without manual intervention.
Typical results of service companies that implemented automation with Kibans.
We identify the processes that consume the most time in your operation: onboarding, proposals, scheduling, billing. We calculate how many weekly hours each automation frees up.
Every service company has its own logic. We design the flows respecting your way of working, your templates, your communication tone, and your deadlines.
We connect with your CRM, payment platform, digital signature, project tools, and calendar. Without migrating data or changing tools.
1-2 week pilot with a real client. We adjust messages, timing, and flows before the full rollout.
We activate for all your projects. Support and adjustments when your business model evolves.
Typical benefits in the first 4 weeks of operation.