Nico manages your clinics' calendar, assists patients via WhatsApp 24/7, coordinates professionals, manages group workshops, and generates financial reports — all autonomously.
He works like a receptionist who knows every professional in the practice inside out. Free your team from administrative work so they can focus on patients.
This is how he schedules an appointment. Without human intervention.
Visualization of the current status of the 4 clinics (A, B, C, D) and the central Hall — including whether there is an active class and how many students attended.
Daily summary of the bot's performance: active conversations, amount of appointments pre-scheduled by the AI, and automatic response rate.
Chronological list of patients scheduled for today, showing the professional attending them, the time, and the assigned room.
Direct alerts when an external professional requests information about clinic rentals — so you never miss an opportunity.
Grid organized in columns that divides physical spaces (Clinics A, B, C, D, and the central Hall) by 1-hour time slots.
Click on any empty cell to reserve a slot by entering the professional or the assigned workshop — with no intermediate steps.
Drag blocks, modify schedules, and free up rooms by deleting appointments directly on the grid — without forms or extra screens.
Interactive list to view scheduled classes in the Hall, modify maximum student capacity, and edit the workshop description for the bot to read.
Visualize Nico's conversations with patients as they happen — with full access to the history of each exchange.
The bot communicates fluently, searches for the requested therapist's availability, and schedules the patient under "Pending" status — without human intervention.
Nico verifies that spots are left in the Hall classes (Yoga, Meditation, etc.) before reserving a spot for the patient — never exceeding the limit.
In case of complaints, late cancellations (under 24 hours), or if the conversation stalls, the bot hands over control to the human team with all available context.
Full catalog of the center's workshops: teacher in charge, price per session per student, and maximum room capacity.
Activate or deactivate a workshop with a button. If turned off, Nico won't offer it to patients inquiring on WhatsApp — instant control.
Detailed tracking of how many people registered for each scheduled class of the month to avoid exceeding the Hall's capacity.
Complete data of active professionals: name, specialty, contact details, Instagram, assigned room, and weekly base schedules.
Define how Nico should introduce each professional. When a patient asks, Nico uses this paragraph to recommend the specialist, highlighting their approach and techniques.
Automatic log of interested professionals who wrote to WhatsApp. Stores name, specialty, contact details, and Instagram under "Pending" status.
Monthly financial report: revenue from clinic room rentals, average occupancy rate of the premises, and active professionals.
Calculates how many appointments the bot scheduled in the month and estimates the manual administrative hours saved — along with their monetary equivalent.
Table ranking professionals by hours reserved during the month and the net payout amount for each — all calculated automatically.
Bar chart displaying the occupancy of each room to identify underutilized spaces and optimize space usage month by month.
Built-in space with camera and chat interface for professionals to conduct online sessions — ready to activate whenever needed.
Integrated emergency panel to request maintenance, cleaning, restocking, or security assistance inside the clinic with direct alerts to the team.
We will show you how Nico can manage your clinic's entire operation from day one.
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