Nico manages your medical center or clinic's schedule, attends patients via WhatsApp 24 hours a day, coordinates professionals, manages group workshops, and generates financial reports — all autonomously.
It works like a receptionist who knows every professional in depth. It frees your team from administrative work so they can focus on patients.
This is how an appointment gets booked. No human intervention.
Live view of the current status of all 4 rooms (A, B, C, D) and the central Hall — including whether a class is active and how many students attended.
Daily performance summary of the bot: active conversations, number of appointments pre-scheduled by AI, and automatic response rate.
Chronological list of patients scheduled for today, with the attending professional, time slot, and assigned physical room.
Direct alerts when an external professional requests information about room rentals — so you never miss an opportunity.
Organized grid in columns dividing the physical spaces (Rooms A, B, C, D and the central Hall) by 1-hour time slots.
Click any empty cell to book a time slot by entering the assigned professional or workshop — no intermediate steps.
Drag blocks, modify schedules, and free up rooms by deleting appointments directly on the grid — no forms or extra screens needed.
Interactive listing to view scheduled Hall classes, modify maximum student capacity, and edit the workshop description the bot will use.
View the conversations Nico has with patients as they happen — with full access to each exchange's history.
The bot chats in natural language, checks the requested therapist's availability, and books the patient in "Pending" status — no human intervention required.
Nico verifies that spots are available in Hall classes (Yoga, Meditation, etc.) before reserving a patient's spot — it never accepts more than the limit.
If there are complaints, late cancellations (less than 24 hours), or the flow gets stuck, the bot hands control back to the human team with all available information.
Complete catalog of center workshops: instructor in charge, price per student per session, and maximum room capacity.
Activate or deactivate a workshop with a button. If turned off, Nico won't offer it to patients who inquire via WhatsApp — instant control.
Detailed control of how many people signed up for each scheduled class of the month to never exceed the Hall's capacity limit.
Complete data on active professionals: name, specialty, contact, Instagram, assigned room, and their weekly base schedule.
You define how Nico introduces each professional. When a patient asks, Nico uses that paragraph to recommend the specialist, highlighting their approach and techniques.
Automatic record of interested professionals who wrote on WhatsApp. Stores name, specialty, contact, and Instagram in "Pending" status.
Monthly financial report: room rental revenue by hour, average local occupancy percentage, and active professionals.
Calculates how many appointments the bot scheduled during the month and estimates the manual administrative hours saved — with their monetary equivalent.
Table ranking professionals by hours booked during the month and the net amount to be settled to each one — all calculated automatically.
Bar chart showing occupancy per room to identify idle spaces and optimize space usage month after month.
Area equipped with camera and chat interface for professionals to conduct online sessions — ready to activate when needed.
Integrated emergency panel to request maintenance, cleaning, supply restocking, or security assistance within the premises with direct alerts to the team.
Message us on WhatsApp to chat with our AI agent, or book a call directly in our calendar.