Kibans - Architects of Efficiency

scale your business automate your processes

We find repetitive processes, structure and automate them together. We design custom systems for your organization. We understand technology, we understand business.

Free up your time.
Step out of the day-to-day and start scaling your projects.

Learn more See our agents
+20
Companies
automated
+100hrs
Hours
saved
0%
Data
errors
+20
Webs & apps
in production
Your starting point

where are you in your automation journey?

No matter where you are starting from — if you want to improve how your business operates, there is a path for you.

In all cases, the first step is the same: a complimentary conversation where we understand your situation and tell you what we can do.

Book a free diagnostic call
Our methodology

Our process 5 steps

A structured approach to transform your operations seamlessly.

01

Operational Assessment

We map your business logic to detect where time and money are being lost. We organize the workflow, taking the opportunity to review current processes.

02

Objectives

We suggest small, measurable, and scalable goals that can be implemented in gradual steps across your organization.

03

Automation

This is where the magic of business automation takes over, handling those repetitive tasks that consume your organization's time and effort.

04

Monitoring

The person in charge of monitoring uses advanced tools to detect potential issues before they become significant obstacles, ensuring an uninterrupted and productive workflow.

05

Scalability

We believe in a process of continuous improvement, gradual yet sustained over time. Empowering your business to scale without limits.

discover the real impact of automation in your sector

Logistics Agent

Logistics and Distribution

Real-time fleet synchronization, physical inventory control, and automated delivery alerts.

-70%
Tracking Time
100%
Inventory Accuracy
15 min
Load Assignment
Spreadsheets & Orders Manual entry in Excel and constant phone calls
Real-Time Tracking WhatsApp and automated routing integrated
Ready to optimize your logistics? Connect your stock and fleet with WhatsApp and inventory ERPs.
View Logistics Solution
Import Agent

Import & Foreign Trade

Automated proforma generation, intelligent document validation, and container tracking.

45 sec
Generate Proforma
0%
Document Errors
24/7
Shipping Alerts
Manual Control Reviewing folders and emails one by one
Tess AI Automatic packing list validation & tracking
Ready to speed up your Comex? Let Tess AI validate your documents and track containers.
View Comex Solution
Trading Agent

Trading & Container Brokers

Instant mobile quote generator, real-time freight rates, and sales pipeline automation.

+40%
Sales Conversion
30 sec
Mobile Quotation
Real-Time
Freight Rates
Slow Negotiation Back-and-forth emails looking for freight rates
Smart Quote Tool Automatic pricing and follow-up in minutes
Want to quote faster and sell more? Respond to inquiries instantly and monitor rates automatically.
View Trading Solution
E-Commerce Agent

E-Commerce & Retail

Multichannel inventory synchronization, automatic invoice generation, and sales support automation.

1 click
Invoice Generation
100%
Stock Sync
-90%
Packing Time
Manual Entry Copying data to invoice system and stock lists
Integrated Flow Sales, stock, and billing synced in seconds
Want to scale your online store without chaos? Connect Shopify, Mercado Libre, or WooCommerce with your invoicing.
View E-Commerce Solution
Nico Agent

Clinics & Medical Centers

Nico, the AI assistant for 24/7 smart scheduling, box allocation, and automated practitioner payroll.

-75%
No-Shows (Absenteeism)
24/7
WhatsApp Bookings
100%
Payroll Automation
Overwhelmed Staff Missed calls, empty slots, and manual scheduling
Nico AI Agent WhatsApp confirmations and room allocation
Do you manage a clinic or medical center? Let Nico assist your patients and automate payroll calculation.
View Clinics Solution

Sports Complexes & Fields

WhatsApp self-booking, integrated online payments, and real-time occupancy management.

95%
Autonomous Bookings
0
Overbookings
Real-Time
Payments & Deposits
Manual Deposits Checking bank transfers and responding late
Instant Booking WhatsApp bot and integrated payment link
Want to automate your sports complex bookings? Let your clients book and pay from WhatsApp in seconds.
View Fields Solution

Industry & Manufacturing

Tablet-based production control, predictive machine monitoring, and real-time inventory integration.

-40%
Machine Downtime
Real-Time
Factory KPIs
100%
Stock Sync
Paper on Floor Printed spreadsheets and late manual reports
Digital Monitoring Tablets and predictive maintenance alerts
Looking to digitalize your manufacturing plant? Connect your factory sensors and inventory with central management.
View Industrial Solution
Finance Agent

Finance & Administration

Smart bank reconciliation, OCR-based supplier invoice reading, and real-time financial dashboards.

99%
Bank Reconciliation
5 sec
Invoice Reading (OCR)
Instant
Cash Flow Reports
Invoice Typing Manually typing document data into accounting systems
Smart Processing Automated OCR and bank statement reconciliation
End the administrative chaos? Connect your bank accounts, payment gateways, and billing automatically.
View Finance Solution
Always bespoke

every organization is different how we work

No two companies are alike. That is why every system we build is tailored to how your organization operates — its team, its processes, its way of working.

Automations

We map your manual workflows and replace them with end-to-end automated systems. The core of everything we do.

Web & App

Sites, web apps, landing pages, and internal tools — from marketing websites to complex business platforms.

AI Consulting

Strategic advisory to identify where AI offers the most leverage — from tool selection to transformation roadmaps.

Your new team

our agents

Each agent is a specialized system for an industry. We bring it to your company, train it on how you work, and it operates from day one.

Tess
Tess
Nico
Nico
Custom
Foreign Trade

Tess

Your foreign trade assistant

Available 24 hours a day, error-free. Generates proformas in 45 seconds, tracks your containers in real time, drafts and sends emails, alerts on due dates, and predicts when your customer will buy again.

79 hours/month saved · 0% errors · 45 sec per proforma

Clinics and Booking

Nico

Your clinic secretary

Always available. If a patient does not know which professional to see, Nico presents the options, explains each specialty, and books the appointment. It notifies the professional, coordinates the space, and manages cancellations.

Available 24/7 · Intelligent coordination of clinics and professionals without delays.

Always bespoke

Each agent is designed for your business

Every process, every name, every response — built from scratch according to how your organization works.

Talk to the team

follow us on instagram

We share real cases, before and after processes, and everything we learn along the way supporting our clients.

@somoskibans
We are hiring

join the kibans team

We are always looking for Efficiency Architects. If you are passionate about AI, automation, and strategy, we want to meet you.

JOIN THE TEAM

Efficiency Architects — Application process

frequently asked questions

Everything you need to know before starting.